Administrative Assistant II (2 Vacancies, Internal Only) (Finance)
Department: Salary: Commensurate with education and experience
Description:
The Administrative Assistant II is responsible for providing complex administrative and secretarial support to an area, staff, and/or faculty. Work involves maintaining and disseminating confidential information, routine business operations, coordinating activities, and assisting with customer oriented services. Works under minimal supervision.
Duties:
- Responsible for daily office duties such as answering phones, taking messages, greeting customers, data entry, filing, faxing, copying, ordering and maintaining inventory of office supplies and general daily office duties.
- Assists with the scheduling of rooms for meetings, events, parking, and catering.
- May handle mail processing and distribution.
- Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
- Assists with the coordination of special events, meetings, and/or projects.
- Interacts with students, clients, faculty, staff, and administration.
- Prepares documents such as reports, correspondence, and proposals.
- Assists with database maintenance.
- May maintain supply inventory.
- Assists with and may be responsible for the review of P-Card purchases and reconciliation of expense reports.
- May assist with the maintenance of assigned budget and performs related duties as assigned.
Required Duties:
- High School diploma or GED.
- Minimum three years of office or administrative support experience.
- Must be a current employee of the University of Houston-Clear Lake.
Knowledge, Skills and Abilities:
- Good oral and written communication skills as well as strong interpersonal communication skills.
- Knowledge of Microsoft Suite (Word, Excel, etc.).
- Knowledge of spreadsheets, databases, and presentation software.
- Ability to complete assignments on time and handle interruptions.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
