Accounts Payable Admin Coordinator (Finance)

Part-Time Accounts Payable Administrative Coordinator

Location: Charlotte Region
Schedule: Part-Time (20–25 hours per week; flexible scheduling within Monday–Friday)
Pay Range: $20.00 – $24.00 per hour (based on experience and qualifications)
Reports to: Controller

Position Purpose

The Part-Time Accounts Payable Administrative Coordinator is responsible for supporting the Accounts Payable (AP) functions by accurately reviewing, processing, and tracking invoices, maintaining vendor documentation, and assisting with various administrative accounting duties. This role contributes to the financial health and compliance of the organization through attention to detail and timely vendor communication.

Essential Functions

• Process accounts payable invoices accurately and promptly, ensuring appropriate approvals, coding, and adherence to deadlines
• Review invoice data captured in Mineral Tree to verify:
  • Vendor name
  • Invoice number
  • Gross amount
  • Sales tax (if applicable)
  • Invoice date and due date
  • Prior period balances, including notation on payment status
• Follow organization's Invoice Processing Revised 2023 procedures for consistency and compliance
• Upload, scan, email, and organize documentation including Certificates of Insurance from vendors
• Assist with researching checks outstanding for more than six months; contact vendors to determine if reissuance or voiding is necessary and report findings to the Controller
• Support communication and coordination with vendors, volunteers, and internal departments
• Organize and manage electronic and paper records related to accounts payable
• Utilize volunteers for administrative tasks when appropriate
• Perform other related duties as assigned

Basic Qualifications

• High school diploma or GED required; Associate's degree in Accounting, Finance, or a related field preferred
• At least 1 year of experience in accounts payable or a related administrative/accounting role
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Familiarity with invoice processing software such as Mineral Tree (or ability to learn quickly)
• Excellent organizational and time-management skills
• Attention to detail and a commitment to accuracy
• Ability to communicate professionally and effectively, both verbally and in writing
• Capacity to work independently and manage multiple tasks
• Ability to handle confidential and sensitive information appropriately
• Alignment with the mission and values of Habitat for Humanity

Work Environment

• Primarily indoors in an office setting
• Occasional interaction with construction staff or volunteers

Physical Demands

• Ability to sit for extended periods and work at a computer
• Ability to move around the office and handle physical filing or paperwork
• Visual ability to read and interpret financial documents and system inputs

This job description reflects the general scope and responsibilities for the role. Other duties may be assigned as needed to support departmental or organizational goals.