Office Administrative Coordinator (Finance)
Job Description:
ABOUT THE FIRM
Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.
When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one - working with the world's most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.
Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and - most importantly - you.
Make your impact at Secretariat.
RESPONSIBILITIES
We are seeking an Office Administrative Clerk to work in our Atlanta office. This is a part-time role working 20 hours per week in the afternoons.
- Implements and maintains procedures/administrative processes.
- Ordering office supplies for the Atlanta office.
- Opening packages received in office and distributing/putting away.
- Opens and distributes inbound mail received in Atlanta.
- Marketing department event and shipping support.
- Liaising with corporate Accounting as necessary.
- Manages company swag inventory and assist with orders.
- Responsible for creating all shipping labels for outgoing packages from the Atlanta office and ensuring packages are shipped out on time, including taking packages directly to FedEx store.
- Other Operations related errands as needed, including local drives to outside vendors.
- Responsible for office kitchens and upkeep.
- Answering company's mainline phone and directing calls respectively.
- Communication with building management and office service requests.
- Ensure office compliance with health, safety & security protocols.
- Manages event inventory and organization within the office.
- Plans and coordinates office/teambuilding events.
- Assist Corporate IT as necessary including shipment of hardware to employees and workstation set up in office.
- Assists as needed with corporate recruiting events.
QUALIFICATIONS
- Associate or bachelor's degree (or actively pursuing) preferred, but flexible based on experience.
- Preferred one (1) or more years previous experience in an office management related role
- Must be able to lift 30lbs
- Experience shipping with FedEx, UPS, etc. must be able to create international labels for various office locations and clients.
- Excellent organizational skills and attention to detail
- Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism
- Previous experience of office support
- One or more years of customer service experience is a plus
- Must be authorized to work in US without need for sponsorship in the future
- Must be willing to come into office 5x per week, with typical working hours being 12pm to 4pm, but with occasional flexibility.
- Authorized to work in th US with no need for sponsorship in the future
Technology skills
- Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint and DocuSign
- Proficient in the use of online conference tools such as Zoom, Microsoft Teams, WebEx, or Others.
- Ability to rapidly learn and adapt to new technologies and online tools/platforms.
Secretariat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
