Marketing, Events, and Administrative Specialist (Finance)

Special Instructions to Applicants:

Applicants must submit a resume, cover letter, and three work samples to be considered for this position. The work samples should be submitted as PDFs in the Supporting Documents section of the application.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The part-time marketing, events, and administrative specialist provides marketing, communications and event support to the Office of ENRICH (Educational and Research Initiatives for Collaborative Health) reporting to the Executive Director.

Rice University will transform healthcare and medicine, becoming the leading non-medical institution in healthcare research. By breaking institutional barriers and forging strategic alliances, particularly within the Texas Medical Center, we envision creating impactful solutions that leverage Rice's strengths at the nexus of medical care, positioning ourselves as a pivotal partner in global health advancements. Rice will advance basic and translational research initiatives and educational opportunities, by seeking research collaborations and educational partnerships within the TMC health-related ecosystem and at the TMC Helix Park.

The Office of ENRICH at Rice University, serves the Rice community as the liaison office between Rice University and the health-related institutions of the Texas Medical Center (TMC). The office, established in 2016, is responsible for advising the Provost about opportunities to strengthen research collaborations and educational partnerships between Rice and other members of the TMC.

Rice ENRICH works with faculty to identify and develop high priority opportunities, as well as address barriers to collaboration. In an effort to amplify the enormous creativity of Rice faculty in collaboration with our partners in the TMC, ENRICH offers services and resources, supporting health-related research; sparking and growing new connections.

Rice ENRICH also works with administrative staff to develop standardized processes for student interactions, internships and research experiences in the TMC, working to align priorities and processes across institutions.

Ideal Candidate Statement:

The successful candidate possesses the expertise required of the position, takes ownership of their work, is able to take direction from others but also brings their own ideas and creativity, and is highly organized and detail-oriented with a professional demeanor.

Workplace Requirements:

This part-time position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. A typical schedule will consist of 1-2 days per week working on campus. Occasional extended hours during the evenings and/or on weekends are required to support events. Per Rice policy 440, work arrangements may be subject to change.

Requires working in front of a computer for extended periods of time. Minor lifting required for event materials (15 pounds). Must have the ability to move around campus, including offsite locations like The ION and Helix Park, and set up event spaces as needed.

Hiring Range:

Salary is $27.88 per hour.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• Bachelor's degree in communications, marketing, business/research administration, or related field
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
• One year of related experience in marketing and social media management.

Skills:

• Ability to take direction and work to meet expected deadlines, while managing projects simultaneously
• Ability to draft and edit professional communications (web, email, brochures, social media, presentations, and reports)
• Must be well-organized and detail-oriented
• Advanced communication and interpersonal skills
• Ability to take initiative and ownership of projects
• Demonstrated high level of confidence and good judgment in making decisions, with innovative and creative problem-solving skills
• Ability to work independently and as part of a team
• Proficient computer skills; demonstrated ability with Microsoft Office, Adobe Creative Suite and Google suite

Preferences:

• Experience in communications in academic medicine environment
• Hands-on experience designing graphics/marketing materials, creating newsletters, facilitating a social media strategy and updating websites
• Experience with database management
• Experience managing multiple social media accounts
• Operates well in a relationship-based environment, with the ability to adequately deal with challenging individuals and situations, demonstrating a high level of emotional intelligence and professionalism
• Self-starter who takes initiative possesses a positive, "can do" attitude, brings a sense of urgency to their work, and is resilient and adaptable to change

Essential Functions:

• Develops, recommends, and implements communication and marketing strategies for individual programs
• Writes, designs, and coordinates the production of communication and marketing materials
• Builds and maintains a digital community through social media channels
• Leads in the design and development of graphics and web pages
• Maintains updates to web content
• Collects and analyzes data related to the role, including market trends, for use in reporting and decision-making
• Participates with the team in maintaining 'customer' database via MailChimp
• Participates with the team in the organization and production of both small and large-scale events and meetings
• Purchases and maintains office supplies and equipment, promotional materials and giveaway inventory, involving understanding of procurement processes and vendor management
• Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.