Purchasing Specialist (Finance)

Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.

Veterans, Reservists, Guardsmen and military family members are encouraged to apply!

Job Summary

Under the direction of the Purchasing Manager, the Purchasing Specialist is responsible for conducting procurements in accordance with internal policy, customer requirements, including the Federal Acquisition Regulation (FAR), other U.S. Government agency acquisition rules and regulations and U.S. public laws and statutes. This individual is responsible for ensuring timely and accurate processing of solicitations, evaluations of proposals, support of complex negotiations and executing awards, while assessing risk and responding to changes in demand or disruptions in the supply chain.

Education & Experience

Required:

• Bachelor's degree or equivalent experience
• U.S. Citizen
• Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation
• 3 years general business and contract related experience
• 2+ years recent Purchasing experience
• Proficient with Microsoft Word, Excel, and Internal research

Preferred:

• 3+ years professional experience in purchasing or supply chain
• PeopleSoft Experience
• FAR knowledge or experience with government purchasing
• Proven track record in supporting complex, high-value federal contracts and supplier relationships
• Strong understanding of federal acquisition processes, including source selection, contract negotiation, and documentation compliance

Key Responsibilities

• Communicate with suppliers to obtain quotes, place orders, and track delivery schedules.
• Create, process, and monitor purchase orders to ensure accuracy and timely fulfillment.
• Research suppliers, products, and market trends to identify cost-saving opportunities and reliable sources.
• Ensure purchases align with company policies, budgets, and regulatory requirements (e.g. FAR and DFARS).
• Maintain accurate records of purchases, contracts, and supplier interactions in procurement systems.
• Work with internal departments to understand purchasing needs and provide timely support.
• Assists departments in obtaining pricing and other information from vendors as well as reviews contracts and assists business units in the management of contractual obligations of the vendor to ensure that all terms and conditions are met.
• Prepares formal Request for Proposal/Quotations and documentation to support vendor selection.
• Prepares and disseminates information regarding contract status, modifications, etc.
• Maintains logs of expiration notifications produced by the system; documents business unit feedback in contract management system.
• May conduct research to support contract audit and or facilitate business unit contracting trends.
• Responds to complex inquiries regarding contract financial terms, revisions, and amendments.
• Communicates contract management policy and practice to internal business units.
• Responsible for consultation and escalation to business unit and/or VP on issues which are not solved satisfactorily in a timely manner.
• May participate in development of less complex business alliances and partnering agreements.
• Maintains desk procedures and business unit reference guides as necessary.
• Acts as liaison between Legal and Finance departments.
• Performs other duties as assigned.
• Regular and reliable attendance is required.

Competencies

Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.

Coping / Flexibility: Resiliency in adapting to a variety of situations and individuals while maintaining a sense of purpose and mature problem-solving approach.

Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment.

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented.

Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; has a realistic understanding of relevant issues.

Technical Skills: Knowledge of corporate policies and procedures; knowledge of contracting concepts and Federal Acquisition Regulations; analytical and communication skills.

Working Conditions

Working Conditions:

• Works within an office environment with minimal travel required
• Level II IT security clearance required

Company Overview

Taking Care of Our Nation's Heroes.

It's Who We Are. It's What We Do.

Do you have a passion for serving those who served?

Join the TriWest Healthcare Alliance Team! We're On a Mission to Serve®!

Our job is to make sure that America's heroes get connected to health care in the community.

At TriWest Healthcare Alliance, we've proudly been on that important mission since 1996.

DoD Statement

Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.

Benefits

We're more than just a health care company. We're passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:

• Medical, Dental and Vision Coverage
• Paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer time

TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $59,000 - $66,000 per year.

Equal Employment Opportunity

TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.