Accounting Clerk (Finance)

General Description:  The Accounting Clerk is responsible for overseeing the day-to-day administrative functions of the finance department. The Accounting Clerk will be familiar with standard accounting procedures, organized and will ensure that the daily accounting functions run accurately and effectively.

Specific duties and responsibilities may fluctuate based upon actual assignment and responsibility rotation.

Key Responsibilities and Essential Functions:

• Performing clerical work and inter-office support.
• Receiving and processing mail.
• Accumulating checks for daily processing, creating and maintaining deposit spreadsheets.
• Assisting with Accounts Payable functions – including entering invoices and employee expense reimbursements, corporate credit card activity, reviewing open purchase orders and invoices, completing credit applications, confirming vendor electronic payment information, supporting the Accounts Payable Specialist with the general Inbox.
• Ensuring invoices are paid in a timely manner while adhering to departmental procedures.
• Maintaining and promoting excellent vendor relations.
• Processing transactions and performing accounting duties such as recording entries, creating reconciliations, etc.
• Assisting with state charitable registration and government filings and mailings.
• Assist with the preparation of the annual 1099s.
• Maintaining electronic filing systems.
• Assisting with financial audit documentation, as needed.
• Special projects or other responsibilities, as assigned.

QUALIFICATIONS:

• High school degree. Associate degree or relevant certification is a plus.

• 2-3 years accounting clerk experience with an accounts payable focus preferred.
• Ability to work in the office Mon-Fri. This is not a hybrid position.
• Strong working knowledge of accounts payable, general ledger and expense reimbursement.
• Ability to communicate, both orally and in writing, to individuals with little or no accounting background.
• Proficiency in MS Office- Word, Excel, Outlook
• Experience with accounting software and/or databases.
• Attention to detail and the ability to prioritize and manage responsibilities to ensure all deadlines are met is essential.
• Ability to work independently and meet deadlines in a fast-paced team environment with minimum supervision; Ability to work efficiently and accurately with details and fluctuating work volumes.

EXPOSURE:

• Normal office environment; possible exposure to warehouse environment.
• Interacts with all Food Depository staff and vendors.
• Position is in-person five days per week

Benefits:

• Health, dental, and vision insurance coverage
• Employer-paid life and disability insurance
• Employee Assistance Program
• 403(b) retirement plan with employer contribution
• Generous paid time off
• Parental leave
• On-site gym
• $3,000 annual employer-paid ThrivePass lifestyle and wellness benefit program
• $250 employee referral bonus