Receptionist (Administrative)

Responsibilities

Interact with partners, clients, residents, onsite teams, vendors, and fellow team members with a high level of professionalism and courtesy that leaves a good impression, builds upon a solid reputation, and supports company culture.
Greet visitors in a polite and friendly manner upon arrival. Assist visitors in navigating the office and reception areas or meeting room. Offer and supply visitors with refreshments. Validate any guest parking.
Answer multi-line telephone system in a professional manner and route calls accordingly.
Receive and sort mail for review by supervisor before dispersing.
Receive shipments, move to storage area, then notify recipients to retrieve packages.
Always keep the front desk tidy and free of clutter.
Maintain reception area and all common areas in a clean and tidy manner at all times.
Monitor and tidy meeting rooms and flex office spaces throughout the day.
Manage availability and reservations for meeting rooms and flex office spaces.
Monitor and tidy kitchen area throughout the day. Start dishwasher in the evening, unload in the morning.
Monitor inventory of drinks, snacks, etc. and restock as needed between vendor restocks.
Maintain inventory of office supplies and order replacements as needed with supervisor approval.
Maintain workplace access by issuing, monitoring, and collecting office and building key fobs and mobile credentials, as necessary.
Coordinate internal events, such as breakfast or lunches.
Coordinate office services or maintenance requests with building management and supervisor.
Fill in as an administrative assistant, accounts payable clerk, or accounts receivable clerk, performing those duties should the need arise.
· Support Treasurer and Office Manager.
Follow established policies and procedures regarding handling sensitive partner, client, vendor, or resident information.
· Maintain digital records in OneDrive and other management systems.
· Follow company policies regarding documents retention.
· Maintain professional appearance, and predictable and consistent attendance.
Know and comply with all policies and procedures, including Fair Housing Laws.
Maintain compliance with LMS courses.
Comply with all OHSA regulations and health, safety policies/procedures and environmental laws Report all unsafe activities and incidents to Corporate HR.
Performs other duties as assigned.
No supervisory responsibilities.