Executive Assistant (Administrative)
Executive Assistant
This position provides high-level executive administrative support to three (3) members of Park Place's leadership team: Senior Vice President, Global Sales & Marketing, Chief Revenue Officer and Senior Vice President, General Counsel. We're looking for a professional, passionate, and enterprising problem solver who can simultaneously keep many balls in the air, while flawlessly managing busy calendars, planning, executing exciting events and meetings, and everything in between.
What you'll be doing:
- Calendar management: Proactively coordinate, schedule and prioritize appointments, meetings, events and travel
- Coordinate all domestic and international travel and business meeting arrangements, preparing detailed travel itineraries
- Complete and submit expense reports via Concur
- Expense report review & approval by proxy for executive's direct reports
- Track and manage Sales T&E budget
- Manage department credit cards
- Independently compose presentations, reports, correspondence and proof/edit other documents as needed
- Provide support for internal team and customer meetings
- Coordinate and manage catering for meetings and events
- Sales SPIFF management & execution
- Coordinate and execute employee and customer support – gifting and donations
- Coordinate and execute customer & employee suite ticket distribution for professional sports games, concerts and other special events
- Meeting and event planning ranging from large-scale sales kickoffs (400 attendees) to smaller- scale customer events (20 attendees)
- Execute and distribute all legal, finance, Real Estate & Workplace Services (REWS) signature requests
- Coordinate required notarizations
- Execute apostilles with Ohio Secretary of State
- Update legal invoice tracking dashboard monthly
- Provides coverage when the Corporate Travel Manager is out of the office, booking flights, hotels and rental cars domestically and internationally
- Maintains inventory and stocks executive office and kitchen supplies
- All other duties as assigned
What we're looking for:
- 5-7 years experience in the position or in a related field
- Experience supporting multiple executive level positions with a calm approach, a flexible and proactive working style, and ability to adapt to different situations and employees at all levels of the company
- Strong written and oral communication skills
- Proficient computer and research skills including strong working knowledge of Concur and all Microsoft 360 apps
- High-level planning and project management skills including the ability to prioritize and execute multiple tasks expeditiously
- Excel at working in a fast-paced environment
- A self-starter, with the ability to work independently with minimal guidance
- Anticipate opportunities and proactively implement creative solutions
- Must have highest level of discretion when managing sensitive and confidential information
- Experienced event planner for large- and small-scale meetings & events
Bonus Points:
- Experience supporting fast-paced, sales driven organizations and/or legal departments
- Current Ohio Notary
Education:
- Bachelor's degree or equivalent work experience required
Travel:
- 10-15%
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Park Place Technologies has an in-house recruiting team that focuses exclusively on the hiring needs of our company. We are not currently accepting additional third-party agreements or unsolicited resumes. If you would like to be considered as a preferred partner with Park Place Technologies, please submit your detailed information to careers@parkplacetech.com. Any CVs submitted directly to hiring managers will be considered unsolicited and become the property of Park Place Technologies.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Administrative
