Move Coordinator (Finance)

Nemours is seeking a Move Coordinator to join our Nemours Children's Health team in Wilmington, DE.

The Move Coordinator position is responsible for construction project relocation management associated with Design and Construction projects of all sizes. The goal of this position is to provide excellent customer service while proactively managing the relocation process within the Design and Construction Project Management unit. This includes collaborating with Project Managers and end users to determine project goals, relocation schedule, phasing plan creation, site visits at origin and destination, soliciting proposals from external vendors including appropriate insurance coverages, analyzing costs, submitting and reviewing contracts or purchase orders, ensuring budgetary compliance, and authoring move procedures and communications.

To balance workload, the Move Coordinator may also be responsible for the management of small capital projects, ranging in duration, including scope development, design coordination, schedule and budget management, bidding, and scheduling of work, along with the coordination of construction activities with stakeholders as needed. These projects will vary in complexity and this role provides support in any of the above-mentioned areas.

The Move Coordinator makes decisions daily involving schedules, methods, materials, contract performance, and the quality of work that affect successful relocation and project completion. This may also include setting priorities, assessing stakeholder needs and responding to those needs. The Move Coordinator works closely with Design and Construction Project Managers, multiple contractors, local moving and storage companies and Facilities support staff while working on relocation and construction projects. This position works as a member of a team while frequently performing tasks independently and often during time-sensitive activities requiring quick response to changing conditions.

Essential Functions

Construction project relocation management associated with Design and Construction projects of all sizes.

Support of the decommissioning and/or closure of spaces related to projects

Assist with coordination of Information Systems needs related to relocation, including submission of required tickets

Administer process to ensure confidentiality of Protected Health Information (PHI) and Personally Identifiable Information (PII) during moves or furniture relocation

Move and relocation response in emergencies such as water leaks or safety corrective activities.

Assist with special events throughout the Delaware Valley as required

Management of small capital projects from time to time

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor

Work outside of normal working hours when the logistics of the tasks require

Non-Essential Functions

• Perform duties in a way that advances and supports the mission of the Department and Nemours Children's Health.
• Work professionally in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Utilize strong time management, organization skills and prioritization in a fast-paced environment.
• Recognize varying levels of customer concerns, emotions, and stress points in order to adapt accordingly to meet customer expectations.
• Exhibit and practice courteous, timely, and professional communication through all stakeholder (external and internal) interactions by phone, written, or in person encounters.
• Pay strong attention to detail, organization, and record-keeping skills to ensure all items are accounted for and moves meet deadlines and budgets.
• Perform necessary administrative tasks pertaining to dates, authorizations, and customer requests using phone, Outlook, and other Microsoft Office programs.

Requirements

Associate's degree. Professional experience may substitute for education requirements

Preferred Qualifications

• One year of move coordination and/or tenant occupancy coordination experience.

• One year of experience being involved in building construction activity coordination.

• Familiarity with healthcare environment, infection prevention controls, HIPPA requirements

• Experience with systems (modular) furniture assembly, modification, or relocation.

• Familiarity with MS Excel, MS Word, and MS Outlook.

• Familiarity with MS Project or other scheduling tools.

• Experience with competitive bidding and contract management.

• Experience with vendor management.

• Experience with budgeting and cost management.