Accounting Technician (Administrative)

POSITION TITLE: Accounting Technician
CLASSIFICATION: Nonexempt
DEPARTMENT: Finance SUPERVISOR: Assistant Controller GRADE: NE7

Position Summary:
Under general direction of the Assistant Controller, accomplishes the objectives of the Accounting
Department. May work in accounts payable, accounts receivable, payroll or fixed assets for the
Pueblo of Santa Ana ensuring the production and accuracy of the Pueblo's accounting
transactions. Maintains confidentiality of all privileged information.

This list of duties and responsibilities is illustrative only of the tasks performed by this
position and is not all-inclusive.

Essential Duties & Responsibilities -Payroll:
• Receives, verifies, and inputs timesheets into payroll system.
• Sets up and maintains payroll personnel files as needed.
• Ensures accuracy of payroll.
• Communicates with departments and programs to address errors and meet payroll deadlines.
• Generates payroll checks and reports; voids checks as required.
• Prepares direct deposit information for electronic transfer.
• Prepares electronic funds transfer for payment of federal and state taxes.
• Reviews leave requests and reconciles leave balances.
• Prepares quarterly 941 reports, annual 945 report, year-end W-2s, and any other required
periodic reports of earnings, taxes, and deductions.
• Responds to requests from employees.
• Updates master payroll records.
• Completes income verification.
• Receives payments receipting all cash or checks received.

Essential Duties & Responsibilities -Accounts Payable:
• Reviews incoming requisitions and processes disbursements.
• Prepares incoming invoices for payment; checks for completeness and accuracy, matches to
pertinent requisition, receiving documents and purchase orders.
• Reconciles vendor statements and resolves discrepancies.
• Assists staff with questions regarding authorization and payment processes and provides
information regarding vendor payment/requirements.
• Issues accurate and timely accounts payable checks; submits checks for authorization and
mails payments.
• Voids checks as required.

• Maintains A/P files.
• Issues requests for credit applications.
• Prepares and disburses ceremonial checks as directed by Governor.

Essential Duties & Responsibilities -Accounts Receivable/Fixed Assets:
• Enters cash transactions in the accounting system.
• Tracks construction projects assuring that construction in process invoices are correct.
• Enters fixed asset transactions in the accounting system.
• Maintains fixed asset files and tags all fixed assets and theft sensitive items.
• Assures that system fixed asset records are complete.
• Assist with annual physical inventories.
• Records transfer or disposal of fixed assets assuring appropriate authorization.
• Makes travel arrangements for Pueblo employees.
• Assures that Pueblo travel policies are followed.
• Oversees use of the Pueblo credit card by departments.
• Maintains inventory of department office supplies.
• Reviews, sorts, and disburses incoming mail.

Essential Duties & Responsibilities -All Accounting Technicians
• Maintains accurate records, files backup documentation.
• Researches and investigates accounting related concerns; recommends resolution.
• Completes cross-training in all areas to provide continuity of accounting functions.
• Contributes to a team effort.
• Performs all duties in a cooperative and professional manner.
• Compiles data and prepares presentation of information for audits.
• Follows Pueblo accounting policies and procedures.
• Performs other duties as required.