Office Engineer (Finance)

RINA is currently recruiting for a Office Engineer to join its office in Chicago within the North America Infrastructure & Mobility Division.

Compensation Data

Compensation Range: $70,000 - $90,000

Mission

The Office Engineer is responsible for ensuring efficient and accurate control and data management of project and construction related documents. This role involves assisting and supporting the team with the processing of all project required submittals. You will collaborate closely with owners, designers, and construction teams to provide construction management oversight. Additionally, you will work collaboratively with Resident Engineers, Field staff, and the construction management leadership team to ensure smooth project execution on large or mid-size projects.

Key Accountabilities

• Ensure overall project record keeping is accurate and up to date including maintaining field records.
• Set up and maintain computations, records and data related to projects.
• Prepare, process and track change orders ensuring all changes are properly documented and executed.
• Process payment estimates in accordance with service level agreements.
• Analyze submitted prices and estimate costs for new contract items to ensure project budget alignment.
• Assist the Resident Engineers and Inspectors in administrative functions, including documentation and reporting.
• Maintain and update as-built drawings to reflect changes or updates during construction.
• Support project close-out procedures, ensuring all documents and deliverables are completed and filed correctly.
• Create and update submittal register to track and manage all required project submissions.
• Organize, control, process and, distribute, project submittal documentation.
• Remains in contact with office leadership to provide updates on project submittal timelines, and any potential delays.
• Serves as a resource to the quality control team, assisting in the development and improvement of quality control procedures.
• Establish, develop, and implement document and data solutions with a primary focus on document control and records management.

Qualifications

• Experience with federal and commercial construction projects, document control or related. Experience working on large or mid-sized transportation projects preferred.
• Bachelors in business administration, Construction Management, or similar. Ability to read and interpret construction documents.
• Strong written and verbal communication skills for writing routine reports, meeting minutes and correspondence with project teams, leadership, clients and contractors.
• Ability to identify problems, gather and analyze information, and make appropriate recommendations to resolve challenges and adapt to changing project needs.
• Capable of meeting established goals while ensuring quality of work through accuracy and thoroughness.
• Flexible, well organized, and detail oriented, with ability to use efficient time management skills to meet project deadlines and schedules.
• Experience working collaboratively with cross-functional teams, including engineers, inspectors, quality control teams and leadership.
• Proficiency with Microsoft Office suite and project management software.

Additional Qualifications

• Valid driver's license
• Flexibility to travel to project sites as needed

The above statements are intended to describe the general nature of the work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

Competencies

• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project's technical, environmental and safety - and sometimes also economic and financial - sustainability.

RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.