Conference & Event Planner (Finance)

Center for Career and Professional Development, reporting to the Division of Student Success, is the university's centralized career planning and employment assistance service for USF students and alumni. The programs in Center for Career and Professional Development are designed to help students and graduates assess, explore, develop, and implement their career goals, gain employability skills and career-related experiences, prepare for a successful transition into graduate/professional school or the labor market, and connect with employers to obtain part-time jobs, internships, cooperative education, and professional employment. Center for Career and Professional Development holds the values of community, excellence, integrity, service, and well-being at the core of all they do.
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Reporting to the Director of Operations and Marketing, the Event Planner supervises and manages the coordination of events hosted by Center for Career and Professional Development including but not limited to career fairs, employer panels, mock interview days, small conferences, and promotional events. Working across the Center for Career and Professional Development team, along with a Marketing and Communications Officer, this position will put together events with a variety of audiences including university students, employers, and alumni.Minimum Qualifications

This position requires a Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above; or an equivalent combination of related education and experience.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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• Coordinates event planning efforts with members of the Center for Career and Professional Development team and/or external community as appropriate. Plans, schedules, and monitors logistical activities for special events, including arrangements for registration, meeting facilities, meals, lodging, audiovisual equipment, and operators, transportation, and tours. Works with Marketing and Communications Officer to design and prepare various marketing materials, brochures, and flyers for meetings and conferences.
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• Serves as primary liaison with internal and external constituencies on all matters relating to program activities; represents the unit with respect to program activities on a local, regional, and/or national basis. Oversees and coordinates the activities of volunteers, staff, and students including training, scheduling, work allocation, and problem resolution.
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• Evaluates program and event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, and on-site management. Participates in budget development for special events. Secures bids and negotiates contracts with event sites; monitors and evaluates contract performance. Monitors fiscal event planning for permissible expenditures, oversees billing accuracy from vendors and coordinates invoice processing with departmental accounting staff.
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• Performs other duties as assigned.
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