Accounts Payable Supervisor (Hybrid / Plano, TX) (Finance)

SUMMARY

The Accounts Payable Supervisor is responsible overseeing staff processes to meet team and department goals. This position manages the day-to-day workflow of the Accounts Payable Specialist ensuring the integrity and timely execution of all vendor invoices and payments. This is a hybrid role onsite one day weekly at our Corporate office in Plano, TX. Occasionally more than one day weekly for meetings, training etc.

Essential Duties and Responsibilities include the following. Other duties and tasks may be assigned.

• Function as a work leader, providing operational support, training staff, and conducting audits on work quality.
• Assess, process, and oversee workflow, handling the daily scheduling of employee breaks and coverage of work stations.
• Monitor employee's daily performance and productivity. Utilize processes and available tools to analyze trends, maintain and enhance performance, and report statistics.
• Conduct weekly team meetings. Attend applicable department/management meetings. Keeps team informed of new processes and general updates.
• Audit and post invoice batches and create/print check batches.
• Demonstrate accelerated knowledge of system(s) functions as it effects daily work flow and team/department business processes.
• Work collaboratively to problem solve and participate cross functionally with other teams as necessary.
• Assist with printing and reviewing of checks and ACH payments.
• Reconcile vendor statements.
• Manage vendor maintenance database and issue 1099's annually.
• Act as first point of contact on technical, procedural, and policy questions.
• Conduct research and implements solutions to resolve customer issues, complex problems, and department efficiencies.
• Assist with the creation and documentation of processes.
• Demonstrate ability to identify and recognize issues and provide unique, exception-based, workable resolutions for customers and sales.
• Recruit, train, develop, and supervise personnel.
• Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees.
• Review and approve assigned work; maintains records on individual performance and attendance.
• Mentor, coach, and address developmental opportunities and disciplinary issues on the team. Implement corrective action and further development plans as necessary. Use motivational techniques to assist team members in maintaining and exceeding standards.
• Uphold management goals of corporation by leading staff in team concepts and promoting a team effort.
• Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization.
• Effectively communicates expectations; accepts accountability and holds others accountable for performance.
• Promote customer satisfaction, both internal and external.
• Assist as needed to perform other related duties and special projects as required.
• Regular and reliable attendance is required for the job.