Assistant Front Office Manager (Finance)
Job Description Summary
The Front Office Assistant Manager works closely with the Front Office Manager to manage the daily operations of the Front Office staff. The role's primary responsibilities are to provide leadership, drive results, promote and implement property-wide strategies that will increase guest satisfaction, reduce employee turnover, maintain revenue and payroll budgets, and meet or exceed productivity goals.
Job Description
- Principle duties and responsibilities (Essential Functions) include:
- Operational/Functional:
- Manage day-to-day operations to ensure quality and standards are meeting the expectations of the guests and employees including check in/checkout processes.
- Promote teamwork and quality service through daily communication and coordination with other departments (including housekeeping and maintenance).
- Personally ensure VIPs receive a superb experience including room inspections and greeting upon arrival.
- Review resumes for arriving groups; organize and coordinates master accounts and group special requests.
- Maintain appropriate inventory of supplies and operating equipment including ordering and receiving.
- Ensure all Sonesta safety and sanitation standards are adhered to.
- Respond to guest complaints and ensure proper follow-up is completed.
- Serve as "Manager on Duty" as required and respond to emergency situations as needed.
- Maintain high standards of personal appearance and grooming.
- Strategy and Planning:
- Prepare weekly work schedules in accordance with staffing guidelines and labor forecast and adjust schedules throughout the week to meet business demands.
- Analyze guest satisfaction data to develop and implement plans to achieve established goals related to guest satisfaction scores.
- Coordinate projects that require floor condensing and room inventory changes.
- Financial Management:
- Achieve budgeted revenues, control labor costs & expenses, and maximize profitability within all areas of the Front Office.
- Manage staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Maintain procedures for security of monies, credit and financial transactions, and guest security.
- Actively participate and advise in the budget and forecasting processes which support the overall objectives of the hotel.
- Managing your Team:
- Attract, hire, and motivate your team.
- Ensure all staff is properly trained on systems, hotel policies, security and cash handling procedures, service standards, local laws and have the tools and equipment needed to effectively carry out their job functions.
- Conduct pre-shift meetings with staff and review all information pertinent to the day's business.
- Monitor, measure, and recognize performance of employees, including promotion recommendations.
- Coach team by providing specific feedback to improve knowledge, skills and performance.
- Ensure employees are treated fairly and equitably. Handle employee issues in a professional and timely manner.
- Leading with Passion:
- Utilize and collaborate with resources across different departments and corporate office.
- Motivate employees to perform to their highest standard and establish a trusting environment to enrich the culture.
- Focus on the mission and well-being of the departments, hotel, and company.
- Lead by example and operate with integrity and respect.
- Inspire your team to embrace and demonstrate Sonesta's core values and guest service standards.
- Operational/Functional:
Qualifications and Requirements:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Track record of delivering exceptional guest and client experience.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Extensive knowledge of hotel and hospitality industry.
- Proficient with Microsoft Word, Excel, and PowerPoint.
REQUIREMENTS
- Work Environment
- The person in this role works mostly in a service environment, with some office time reserved for administrative tasks.
- Physical Demands
- The person in this role may be exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently.
- The person in this role may be carrying, lifting, or pulling items weighing up to 50lbs and pushing and/or pulling approximately 200lbs.
- The person in this role will be frequently standing and moving about the hotel.
- Expected Hours of Work
- Must be flexible to work variable days of the week to include weekends and holidays.
- Must be flexible to work variable shifts (days, nights, overnights).
- Ten to twelve hour shifts sometimes required.
- Education and Experience
- High school graduate, some college or equivalent.
- A 4-year college degree and at least 1 year of related experience preferred.
- Supervisory experience required.
- Must have a minimum of 2 years' experience as a Front Desk Manager.
- Experience in a hotel or a hospitality-related field preferred.
- Understanding of and previous experience in a union environment a plus.
- Principle duties and responsibilities (Essential Functions) include:
- Operational/Functional:
- Manage day-to-day operations to ensure quality and standards are meeting the expectations of the guests and employees including check in/checkout processes.
- Promote teamwork and quality service through daily communication and coordination with other departments (including housekeeping and maintenance).
- Personally ensure VIPs receive a superb experience including room inspections and greeting upon arrival.
- Review resumes for arriving groups; organize and coordinates master accounts and group special requests.
- Maintain appropriate inventory of supplies and operating equipment including ordering and receiving.
- Ensure all Sonesta safety and sanitation standards are adhered to.
- Respond to guest complaints and ensure proper follow-up is completed.
- Serve as "Manager on Duty" as required and respond to emergency situations as needed.
- Maintain high standards of personal appearance and grooming.
- Strategy and Planning:
- Prepare weekly work schedules in accordance with staffing guidelines and labor forecast and adjust schedules throughout the week to meet business demands.
- Analyze guest satisfaction data to develop and implement plans to achieve established goals related to guest satisfaction scores.
- Coordinate projects that require floor condensing and room inventory changes.
- Financial Management:
- Achieve budgeted revenues, control labor costs & expenses, and maximize profitability within all areas of the Front Office.
- Manage staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Maintain procedures for security of monies, credit and financial transactions, and guest security.
- Actively participate and advise in the budget and forecasting processes which support the overall objectives of the hotel.
- Managing your Team:
- Attract, hire, and motivate your team.
- Ensure all staff is properly trained on systems, hotel policies, security and cash handling procedures, service standards, local laws and have the tools and equipment needed to effectively carry out their job functions.
- Conduct pre-shift meetings with staff and review all information pertinent to the day's business.
- Monitor, measure, and recognize performance of employees, including promotion recommendations.
- Coach team by providing specific feedback to improve knowledge, skills and performance.
- Ensure employees are treated fairly and equitably. Handle employee issues in a professional and timely manner.
- Leading with Passion:
- Utilize and collaborate with resources across different departments and corporate office.
- Motivate employees to perform to their highest standard and establish a trusting environment to enrich the culture.
- Focus on the mission and well-being of the departments, hotel, and company.
- Lead by example and operate with integrity and respect.
- Inspire your team to embrace and demonstrate Sonesta's core values and guest service standards.
- Operational/Functional:
Qualifications and Requirements:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Track record of delivering exceptional guest and client experience.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Extensive knowledge of hotel and hospitality industry.
- Proficient with Microsoft Word, Excel, and PowerPoint.
REQUIREMENTS
- Work Environment
- The person in this role works mostly in a service environment, with some office time reserved for administrative tasks.
- Physical Demands
- The person in this role may be exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently.
- The person in this role may be carrying, lifting, or pulling items weighing up to 50lbs and pushing and/or pulling approximately 200lbs.
- The person in this role will be frequently standing and moving about the hotel.
- Expected Hours of Work
- Must be flexible to work variable days of the week to include weekends and holidays.
- Must be flexible to work variable shifts (days, nights, overnights).
- Ten to twelve hour shifts sometimes required.
- Education and Experience
- High school graduate, some college or equivalent.
- A 4-year college degree and at least 1 year of related experience preferred.
- Supervisory experience required.
- Must have a minimum of 2 years' experience as a Front Desk Manager.
- Experience in a hotel or a hospitality-related field preferred.
- Understanding of and previous experience in a union environment a plus.
Additional Job Information/Anticipated
Pay Range
Pay range: $28.00-$29.00/hr. Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills and job specific experience/overall experience
Benefits
Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
- Medical, Dental and Vision Insurance
- Health Savings Account with Company Match
- 401(k) Retirement Plan with Company Match
- Paid Vacation and Sick Days
- Sonesta Hotel Discounts
- Educational Assistance
- Paid Parental Leave
- Company Paid Life Insurance
- Company Paid Short Term and Long Term Disability Insurance
- Various Employee Perks and Discounts
- Hospital Indemnity
- Critical Illness Insurance
- Accident Insurance
Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
