Office Administrator (Finance)

Are you organized and meticulous? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, then we'd like you to join our team as an Office Administrator.

About the Role:

You will:

Oversee the administrative operations of the National Support Center.

• Support Administrative Functions:
  
  • Provide mail and courier service support.
  • Manage and coordinate office activities and operations.
  • Accounts payable check runs and support.
  • Answer and direct phone calls promptly and professionally.
  • Schedule and coordinate meetings and appointments for team members.
  • Maintain and update calendars to ensure accuracy and proper scheduling.

• Manage Documents:
  
  • Handle incoming and outgoing correspondence, including mail and emails.

• • Organize and maintain physical and electronic filing systems.

• Monitor Office Supplies & Inventory:

• • Monitor and replenish office supplies, ensuring availability for daily operations.

• • Keep track of inventory and place orders as needed.

• Assist with Facility Management:
  
  • Liaise with building management for office maintenance and repairs.

• • Oversee office cleanliness and organization.

• Coordinate Events:

• • Assist in the planning and/or coordination of office events, meetings, and conferences.

• Keep Accurate Data & Records:
  
  • Input and maintain accurate records in databases and spreadsheets.

• • Ensure confidentiality and security of sensitive information.

• Function As a Communication Liaison:

• • Act as a liaison between teammates, management, and external parties.

• • Distribute information and announcements to the team as needed.

• Successfully complete required safety and compliance training as assigned.

• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

About You:

• 1 or more years of experience in administrative support.

Our ideal candidate will also:

• Effectively use Microsoft Office software to communicate via email and to review reports and documents.
• Demonstrate outstanding customer service and interpersonal communication skills.

• Possess strong written and verbal communications skills.
• Have knowledge of basic accounting principles.

• Be familiar with office equipment and basic IT troubleshooting.
• Possess a high level of accuracy and attention to detail.

• Be able to handle sensitive information with confidentiality.
• Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.

• Be able to research, analyze data, and solve problems.
• Possess excellent organizational skills and be able to prioritize work projects and multi-task.

• Read, write, speak, and understand English.
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.

• Be able to learn and operate the computer-related systems used to process customer and vendor invoices.

Hajoca Corporation Job 8595 by eQuest